Your mileage. Always accurate.
Calevia is an app that turns calendar appointments into a tax-compliant mileage log automatically. Connect Google Calendar, Outlook or Apple Calendar — no GPS needed, no location tracking!
Everything for a rock-solid mileage log
From calendar sync to tax reports. Your calendar does the heavy lifting, Calevia calculates and documents.
Calendar sync
Google Calendar, Outlook/365 and ICS feeds (incl. Apple) — automatic daily synchronisation.
Automatic distances
Trips are calculated automatically between locations, based on your appointments — no GPS required.
Business, personal & commute
Four trip types neatly separated: business, personal, commute and detour.
Keyword rules
Set keywords to automatically include or exclude appointments. The system learns with you.
Automatic commute
Auto-generate home↔office trips and set the per-km rate separately.
Tax-compliant reports
Export to PDF or CSV by week, month, quarter or year. Ready for your tax return.
Month-end closing
Lock periods and send reminder emails — directly to your accountant or HR.
Vehicle & odometer
Track licence plate and odometer, with a per-vehicle timeline for tax documentation.
Your calendar does the heavy lifting
Calevia reads your calendar and turns it into trips. Connect Google Calendar, Outlook/365 or an ICS feed (incl. Apple) — appointments are pulled and converted daily, without continuous location tracking.
- Automatic daily synchronisation
- Keyword rules for include/exclude
- Bulk edit multiple appointments at once
- Duplicate trips removed automatically
One click to your accountant
Calevia delivers tax-compliant reports for your local tax authority. Reimbursements are calculated per km-rate — export as PDF or CSV, or email them straight to your accountant or HR.
- Periods: week, month, quarter or year
- Separate rates for business, personal and commute
- Month-end closing with reminder email
- Odometer timeline per vehicle
One tool, two worlds
Freelancer or employee — Calevia adapts with a dedicated profile so you only see what matters for you.
Freelancer / Self-employed
Document business miles for tax, calculate per-km reimbursement and deliver reports to your accountant.
- ✓Rate per km per type
- ✓PDF report for tax filing
- ✓Month-end closing & archive
Employee
Claim mileage from your employer with a clear split between business, personal and commute.
- ✓Claim straight to HR
- ✓Commute split automatically
- ✓Exclude weekends & leave
One price, no restrictions
Pick a plan when you sign up. The first 45 days are free — you can cancel instantly anytime during the trial.
Monthly
Start easily with automatic mileage tracking from your calendar.
- ✓All calendar integrations
- ✓Unlimited trips & appointments
- ✓PDF and CSV export
- ✓Month-end closing & reporting
- ✓45 days free, cancel anytime
Yearly
For anyone who wants to set it up properly and keep a clear overview.
- ✓Everything in Monthly
- ✓Save ~16% vs monthly
- ✓Early access to new integrations
- ✓45 days free, cancel anytime
- ✓No cancellation period
Frequently asked questions
The key questions at a glance.
No, Calevia does not track your location. Distances are calculated from the addresses in your calendar appointments and your own saved locations — no continuous GPS tracking, no background permissions.
Google Calendar and Outlook/Microsoft 365 via OAuth. Apple Calendar and others work via ICS feed, with daily auto-sync. You can also import ICS files manually.
Calevia reads the addresses from your calendar appointments and determines the driven distance automatically via route calculation. Every trip is categorised as business, personal, commute or detour — exactly as tax authorities want to see it.
Yes. Set home and office and Calevia automatically creates commute trips — with their own per-km rate, separate from business trips.
Yes. Set keywords (e.g. "online", "remote", "leave") and Calevia automatically includes or excludes those appointments. The system adapts to how you organise your calendar.
Calevia generates reports that meet tax authority requirements for a complete mileage log. PDF or CSV by week, month, quarter or year. Reports can be emailed straight to your accountant or HR.
Yes. Lock a period so changes are no longer possible. Set reminder emails at a moment that suits you so you never forget a month.
No. Employees who claim mileage from HR use Calevia just as well. Pick your profile during setup (freelancer or employee) and you only see the settings relevant for you.
Yes. Add vehicles with licence plate and odometer. The odometer timeline gives you clear tax documentation per vehicle.
Yes. You pick a plan at sign-up (monthly €2.49 or yearly €24.99 via Stripe), but the first 45 days are free. You can cancel instantly at any moment during the trial — you won't be charged.
Questions or curious if Calevia fits?
Leave your details and we'll get back to you. Usually within one business day.